Policy Department: Administrative Services-HR
Policy Number: 63.002
Issue Date: 08/03/2011
Revised Date(s): 10/12/2012
Board Resolution: -0
Policy Document(s):
Policy Statement:

Directory information may be released without consent of the student unless the student has requested in writing that directory information not be disclosed.  If a student wishes to have Directory information withheld, a completed form must be on file in the Office of the Registrar prior to the start of the most recent academic term.

According to 2013 Sunshine Laws Manual (Ohio Attorney General Office, pg. 53):

Those laws provide that, unless otherwise authorized by law, no public school employee is permitted to release or permit access to personally identifiable information – other than directory information – concerning a public school student without written consent of the student’s parent, guardian, or custodian if the student is under 18, or of the student if the student is 18 or older.404

It includes a student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, date of graduation, and awards achieved.406 Pursuant to federal law, post – secondary institutions designate what they will unilaterally release as directory information. For K – 12 students, Ohio law leaves that designation to each school district board of education. Institutions at all levels must notify parents and eligible students and give them an opportunity to opt out of disclosure of their directory information.407

Hocking College Defines Directory Information as follows:

  • Name
  • Dates of Attendance
  • Awards/Honors Received
  • Degree(s)/Certificate(s) awarded, if any
  • Full-time or Part-time enrollment status
  • Address
  • Participation in officially recognized sports and activities
  • Hocking College email address
  • Home phone number


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