The Registrar's Office can assist with forms, transcripts, class history, verifications and other non-financial needs.
An email showing the student's schedule and statement of account is sent to the student within 24 hours after registration is complete. It is the student's responsibility to check their account balance any time during the term and inform his/her parents(s)/guardian of the amount that is owed to the college. When a student add(s)/drop(s) classes, any changes in the account is reflected on the statement provided to the student at the time of transaction. No statement will be mailed during the term.
- Course Add/Drops
To process a course add/drop, complete an Add/Drop Form and return it to your department or the Registrar's Office in JL253. Class adds and drops are not official until entered into the system by Hocking College staff or by the student through WebAdvisor. All Add/Drop Forms submitted via the drop box or mailed to Hocking College will be returned to the student unprocessed.
- Adding a Course
If the course/courses for which the student is trying to register requires a prerequisite/co-requisite, an instructor and dean/associate dean/commander signature and school stamp is required on the Add/Drop Form.
- To add a traditional class with open slots after the first Friday of the term, a student must have the course instructor and dean/commander/associate dean signature and school stamp.
- To add any class at any time that has reached its enrollment cap (filled to capacity), the course instructor and school dean, commander or associate dean's signature is required beside the class. School stamp required.
- To add any class that will create an overload (over 18 total credit hours) requires a signature from the advisor with a statement explaining the overload and a school stamp.
- Adding a course will not be allowed after the second Friday of the term unless the course has not yet started.
- Adds are not official until entered into the system by the student using WebAdvisor or by a college official (completed form submitted to the Registrar's Office or to the appropriate school).
- The student is responsible for the payment of any additional fees due to adding a class(es) at the time of the transaction. Delinquent balance will cause a hold to be placed on records restricting future registration and the release of transcripts, certificates, diplomas or other records.
If the course/courses in which the student is trying to register requires a prerequisite, an instructor, dean or associate dean's signature and the school stamp is required on an Add/Drop form.
- Dropping a Course
Dropping below full-time status can affect your financial aid.
Courses completed and/or with grades posted cannot be dropped. Refund calculation is based on the regular Fee Adjustment Schedule and Withdrawal Policy of the college. It is recommended that a student talk with their instructor prior to dropping any class.
- The last day to drop a traditional class for financial aid purposes is the second Friday of the term (No fee adjustment.)
- The last day to drop a traditional class for a "DP" grade on the transcript is the Friday of the tenth week of the term. Summer term is the Friday of the seventh week of the term (No fee adjustment.)
- The last day to drop a flex class is the day before that class first meets with a 100 percent adjustment.
- Courses dropped after the second Friday of the term will receive a "DP" on the transcript (No fee adjustment.)
- Dropping a flex course after 50 percent of the course has started will require the school dean, commander or associate dean's signature to get a "DP" on the transcript (No fee adjustment.)
- Drops are not official until entered into the system by the student using WebAdvisor or by a college staff (completed form submitted to the Registrar's Office or to the appropriate school.)
- The student is still responsible for the payment of any fees when dropping a class after the refund period.
- Late Drops
Late drops must be approved by the dean, commander, associate dean of the school and the Provost (or in his absence, the Associate Provost) after the posted deadlines and only under extenuating circumstances; Provost Office stamp is required. Courses completed and/or with grades posted cannot be dropped. Refund calculation is based on the regular Fee Adjustment Schedule & Withdrawal Policy of the college
- Payments and Refunds Resulting from Add/Drops
- The student is responsible for the payment of any additional tuition or fees due to adding a class(es).
- Tuition and General Service Fees are charged per credit (up to 11.99 and over 16 credits.)
- Taking 12-16 credits is charged on a discounted rate (same as taking 12 credits.)
- Rates are subject to change without prior notice.
- Enrollment Verification for Insurance Purposes
Students and/or parents request enrollment verification as proof that the student is enrolled at Hocking College for medical or other insurance coverage and scholarship purposes.
Hocking College has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted at:
National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171
We no longer provide verifications by phone. However, you can obtain instant verifications at www.degreeverify.org.
- Other Registrar's Office Services
To avoid delay in processing your requests, please contact the telephone number listed directly. Leave your name, telephone number and a brief message, if necessary. Please allow 24 hours for a return call.
Admissions Application 740.753.7071 Enrollment Verification 740.753.7046 Graduation 740.753.7042 Transcript Request Status 740.753.7046
Students are required to meet with the Dean or Commander of his/her program to withdraw from the college. The date of this meeting is used to determine any adjustments for charges on the account including on-campus housing/meals (if applicable).
- Requesting High School Transcripts
All applicants are required to submit an official, final high school transcript. A final transcript must contain the student's graduation date and final grade point average. NOTE: Faxed and hand-carried transcripts are not accepted.
You can request that your high school submit your final transcript to the address below, or print the High School Transcript Request Form, complete your information, and give to your high school. Please remind your high school to hold the transcript request until your final transcript is available.
Please have transcripts mailed to:
3301 Hocking Parkway
Nelsonville, OH 45764
- Requesting GED Transcripts
Applicants who are GED holders are required to submit an official GED transcript before registering for classes. Note: Faxed transcripts are not accepted.
You can request your transcript online at the GED Testing Service website. Go to www.gedtestingservice.com and log in or register to order your GED transcript.